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4. Submission and verification of Documentation

Required Documentation


Once you have completed the Company Information Form, you will have to submit some documentation to onboarding@dome-marketplace.org.

If the CSP company has a valid qualified Digital Certificate in the sense of the eIDAS Regulation you will need to submit:
  • Declaration of Honor Form: Completed and signed using the qualified Digital Certificate of the company.
  • Appointment of the Legal Entity Appointed Representative (LEAR) Form: Completed and signed using the qualified Digital Certificate of the company.

If you have any doubt about the appointment of the LEAR, please, kindly refer to the Practical comments to Appointment Of Legal Entity Appointed Representative Form: This document offers practical advice and detailed instructions on how to properly fill out the LEAR form.

You can download the set of documentation to be submitted in case you have a valid eIDAS qualified digital certificate here.

The validity of the qualified digital certificated used may be checked using third party tools, such as, but not necessarily limited to, the European Commission Digital Signature Services demonstration WebApp. You expressly consent to the use of such verification means to verify the validity of the digital certificates used to sign the documents you submit to the DOME Marketplace.

Important note: in the Appointment of the Legal Entity Appointed Representative (LEAR) Form, the appointed LEAR has to sign the document accepting the appointment along with the CSP representative. The appointed LEAR must sign with a natural person qualified digital certificate, not a company qualified Digital Certificate, for the LEAR is accepting the appointment on its own name and behalf; while the CSP representative must sign with the company's qualified Digital Certificate.

If the validity of the Company Digital Certificate cannot be verified, then the CSP will have to submit the whole set of documents described in the following section.

If the CSP company doesn’t have a valid qualified Digital Certificate (eIDAS Regulation) you will need to submit: 
  • Certificate of Incorporation: This document must display the complete name of the company, its date of incorporation, and the address of the registered office. It should not be older than three (3) months from the date the potential CSP is submitting its application to onboard.
  • VAT Certificate: Issued by the competent authority in the country of registration. This certificate must not be older than three (3) months from the date of application.
  • Power of Attorney: A certified copy of the power of attorney or another document evidencing the source of the power of representation of the legal representative acting on behalf of the potential CSP.
  • Appointment of the Legal Entity Appointed Representative (LEAR) Form: Completed and signed.
  • Declaration of Honor Form: Completed and signed.
  • Sworn Translations: A sworn translation into English of any document not origially drafted in English must be provided.

If you have any doubt about the appointment of the LEAR, please, kindly refer to the Practical comments to Appointment Of Legal Entity Appointed Representative Form: This document offers practical advice and detailed instructions on how to properly fill out the LEAR form.

You can download the set of forms to be submitted in case you don't have a valid eIDAS qualified digital certificate here. Remember that you must submit additional documentation if you are not using a valid company eIDAS digital certificate.

NOTE:

Ensuring a high level of trust in the operation of the Marketplace is a priority for the Marketplace. To achieve that, we have opted for using verifiable credentials as the means of authenticating the operators of the CSP accounts. The generation of verifiable credentials requires the verification of the claims concerning the company and of its representatives (e.g., whether the company exists, the capacity of representing the company of an individual, etc.). That is why the onboarding process requires the verification of a set of legal documentation to be submitted by the CSPs.

If a Qualified Digital Certificate of the legal entity in the sense of the eIDAS Regulation is used, most of these verifications have been made by the qualified trust services providers authorised to generate those certificates, and the Marketplace relies on those verifications. That is why the set of documents to be sent is lighter for the companies having the eIDAS Digital Certificate.

We strongly encourage the CSPs willing to onboard on the Marketplace to use eIDAS Digital Certificates in the onboarding process.

Documentation Review and Notification Process

After the required documentation has been submitted, the review process may take more than five business days. Then you will receive a notification about the status of their documentation:

  • Documentation Correct and Complete: If all documents are in order and fully compliant, a notification confirming the correctness and completeness will be sent.
  • Error, Mistake, or Information Missing: If there are any errors, mistakes, or missing information, you will be notified and given a fourteen (14) days term to complete or correct the documentation. Here's what happens next:
    •     The new information will be reviewed once submitted.
    •     If the corrections or additional documents are not provided in a satisfactory manner within the specified fourteen (14) days, then we will deem that you relinquish from your onboarding request.

It's crucial that all information provided during the application process is accurate and complete to prevent any delays or rejection during the review phase.

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